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EU and UK food safety document checklist
This checklist is designed to help food businesses review whether their documentation system is complete enough for day-to-day control, internal review, and audit preparation. It is broad enough to be useful across restaurants, cafes, catering businesses, and smaller manufacturing operations.
Use it to spot missing documents before inspection pressure hits.
Use it as a framework for internal review and document cleanup.
Use it to move from scattered records to a clearer compliance system.
Core food safety system documents
- HACCP plan or equivalent food safety management system documentation
- Process flow or product/process descriptions relevant to the business
- Prerequisite programme or supporting hygiene procedures
- Cleaning and disinfection SOPs and schedules
- Personal hygiene and illness reporting procedures
- Pest control arrangements and monitoring records
Monitoring and verification records
- Fridge, freezer, hot-hold, cooling, and reheating temperature logs
- Corrective action records linked to out-of-limit events
- Calibration records for thermometers and measuring equipment
- Cleaning verification records where used
- Internal review or verification checklists
- Training records and refresher evidence
Allergen, traceability, and supplier control
- Allergen matrix or documented allergen information source
- Cross-contact prevention procedures
- Supplier approval records and specifications
- Goods-inward or delivery inspection records
- Traceability and recall procedure documentation
- Mock recall or traceability exercise evidence where applicable
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